The current board has five members; each board member gets a central board function which includes President, Secretary, Treasurer, National Representative and IT coordinator. Besides these central board functions six portfolios are divided amongst the board members. This division is decided by the current board after their board announcement. The national board gets chosen every year at the third national platform which usually takes place in May.
As a president you make sure that you have the overview of what is going on, not only in your board, but also in the entire Dutch network. Furthermore you lead the board meetings, are responsible for the multiyear strategic program. With respect to this program you also make sure that in the beginning of the year you set up a policy plan for the upcoming year.
The President of ESN The Netherlands of the year 2012-2013: Robert Broers
As a secretary your communication skills are the most important skills that are required for fulfilling this function. The main information flow from the national board to the sections is your responsibility. As a secretary you have probably the most contact with the sections. It is also your task to handle the general communication in a structured way. There is always a discussion about if it is fun to write the minutes, but you can see it as a way to improve your writing skills. When you like communication, this is definitely a function for you.
The Secretary of ESN Netherlands of the year 2012-2013: Soline de Jong.
When asking what the core tasks of a treasurer are you usually here: ‘financial management’, ‘bookkeeping’, ‘accounting’, ‘financially responsible’. Of course all of these tasks do cover exactly what you do, but in the end (and how it seems to your board) you are also the guy/girl who decided on whether or not certain projects get funded, in other words: whether they happen or not. Also you keep in mind whether or not these expenditures are in line with your and ESN’s overall strategy.
The responsibilities of the treasurer will be verified by the supervisory committee. This committee will be elected during the first National Platform. For the treasurer, it is important to make an appointment with this committee a while before the second and third National Platform. The committee will examine if all receipts, amounts etc. are correct. During the second and third NP they will give a short presentation about their findings. Possibly remarks or recommendations need to be taken into account for the next period.
A half year report is needed to be prepared before the second NP will be prepared by the supervisory committee in accordance with the treasurer. This report will not be officially approved during the meeting but it is still important to get an insight in the financial position of ESN. The budget prepared at the beginning of the year serves as a basis for comparison for the half year realization. Besides, another duty of the treasurer is to make a financial report before the third NP. In this report, the realization will be included of last year. This financial report will be approved during the third NP.
It is important that all receipts/invoices etc. will be kept and stored in a file. The files of last years are also kept by the treasurer and need to be given to the new treasurer when there is the change of board members.
The Treasurer of ESN The Netherlands of the year 2012-2013: Danny Jansen.
The National Representative (NR) represents the Dutch network towards ESN International and it’s international stakeholders. During his or her mandate he or she will vote upon various measures, together with the NR’s of the other member countries, that will ensure that the long term strategies of our network are secured and improved.
As National Representative, hereafter referred to as NR, you act as the link between ESN on international level and on National level. Keeping your country up to date on what is going on at the International level and reverse keeping the International level up to date on what is going on at the National level are your main tasks, together with:
The National Representative of ESN The Netherlands of the year 2012-2013: Anouk van der Veeken.
The tasks of the IT Coordinator are, in general, to keep all the components of the ESN Website, and wiki up to date and running smoothly. This person also keeps track of the mails coming in concerning IT problems experienced by sections.
The IT Coordinator of ESN The Netherlands of the year 2012-2013: Jurriën Stutterheim
The vice president is a person within the board who can take over from the president in case he/she cannot make it to a meeting nationally or internationally. This person will assist the president with making the agenda, and keep up to date with the activities which are undertaken by the president.
The Vice President of ESN The Netherlands of the year 2012-2013: Danny Janssen
The vice NR is a person within the board who can take over from the NR in case he/she cannot make it to an international meeting called the CNR. Both the NR and vice NR can go to international meetings together, this might be nice especially to the first CNR as everything is new. It is common that with long meetings as the AGM that the NR and vice NR split these meetings up between them.
The Vice National Representative of ESN The Netherlands of the year 2012-2013: Robert Broers
As the PR&Acquisition responsible you work closely together with the external partners of ESN the Netherlands and the national affiliates of ESN International. That means making sure that not only your wishes are met (i.e. receiving the sponsor sum) but also that their wishes are met (i.e. amount of people that subscribe). Furthermore you try to gain more valuable sponsorships not only for your sections but also for your end consumer: the exchange/international(ly) (minded) student.
The main tasks will be described in this document
The PR of ESN The Netherlands of the year 2012-2013: Danny Jansen.
Be the contact person with whomever hosts the OC. Also, in future occasions and , you will be in contact with the chairing team in order to make sure that everything is facilitated for a proper NP (including the social program).
Most ESN countries have a Social Erasmus coordinator. In the previous years that national board didn’t focus much on this project. That is why there is still a lot possible with this portfolio. Your job is to motivate the Dutch ESN sections to be involved with this project. That will increase their value as an ESN sections, but not all sections know that in the beginning of the year. You are the link between the international Social Erasmus and Erasmus in Schools coordinating teams and the Dutch network. But, you can do so much more with this. It is up to the new coordinator to use his/her imagination.
Be in contact with Pernod Ricard and think of possible successful campaigns within the Netherlands within the Responsible Party framework. These events are immediately noticeable for not only the exchange students by promoting alcohol awareness but can also have an impact on the local sections reputation with their HEI.
Coordinating the event and committee is the most important part of this persons function. The National board member will only check the committee and not really arrange anything their selves. However the National board member should be present at the ESNow trip to help out.
The ESNow Coordinator of ESN The Netherlands of the year 2012-2013: Soline de Jong
Coordinator of the National Activity makes sure that once a year a national activity is held for all the local sections within the Netherlands. Since 2011-2012 the National Activity is the Erasmus Sound Festival. It has been cancelled the year of 2012-2013.
The National Activity Coordinator of ESN The Netherlands of the year 2012-2013: Danny Janssen
The coordinator of the National Magazine guides the development of new editions of the National Magazine, a magazine providing an overview of all the sections of ESN The Netherlands. Each of the sections presents itself and some of its ESN Card-deals so internationals coming to the Netherlands can learn more about their new city and other cities in the country. It also provides an excellent overview for existing and new partners of ESN The Netherlands.